York Region Police Service Board Cover Letter
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Administrative Assistant Cover Letter At York Region Police Service Board
York Region Police Service Board
This position will provide administrative support to the Executive Director
the Board Office and Chair
representing the York Region Police Service Board. In this role
you will use your administrative skills to deliver top-quality service and contribute to a positive
supportive and efficient team environment. You will build and maintain effective relationships with internal and external partners and provide a wide variety of administrative and research functions that actively contribute to achieving the mission
goals and objectives of the York Regional Police Service Board. POSITION RESPONSIBILITIES: The duties for this position may involve but are not limited to: Office Administration • Performs varied administrative duties and clerical functions in connection with the operation of the office
including the operation of office equipment and computers
utilizing a variety of desktop applications and corporate systems. • Manages the Board’s general email inbox and phone line and ensures a prompt response or triage to appropriate staff. • Coordinates registration and attendance of Board members and staff for conferences
meetings and events. • Prepare and process Board credit card and expense claims
invoices and payments as required. • Be informed on matters that fall within designated areas of responsibility
and ensure essential Board business is supported in the absence of the Executive Director. • Conducts background research and retrieves information on various matters. • Maintains continuous awareness of policing and municipal matters
departmental administrative systems and procedures
organization structures
and major activities in order to provide effective administrative assistance. Assist with Board Meetings • Handles and coordinates scheduling of Board and Committee Meetings and member attendance and ensures that the appropriate information
resources and support is provided. • Assist the Board Manager with preparations including catering and attendee accommodations as required. • Circulate meeting information and updates to Board Members and attendees. • Support the Board Manager in the delivery of the hybrid meeting format. • Takes/transcribes minutes at meetings
as required. Document Management • Maintain the Board’s electronic and physical filing system ensuring documents are correctly entered into the Board’s SharePoint site (RMS) in accordance with the Board’s Records Management policy. • Maintain correspondence
information and confidential files of the Board in accordance with the Board’s retention schedule. MANDATORY QUALIFICATIONS: • Successful completion of a post-secondary diploma in legal
business
office administration
secretarial or a related field
or the equivalent training and experience. • Minimum three (3) years’ experience providing administrative support
preferably in a municipal or related sector. PREFERRED QUALIFICATIONS: • Not for profit or regulatory board experience would be an asset. • Proficiency of Microsoft Office applications
such as Outlook
Excel and Word. • Excellent written and verbal communication and a good level of political acuity. • High proficiency with and ability to adapt to using various technological tools. • Solution oriented client service skills. • Organizational and planning skills and ability to complete a multitude of tasks simultaneously. • Customer service skills and ability to deal with calls of a sensitive nature. • Quick response and judgement skills.
By Al
[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Today’s Date]
[HR’s Name]
York Region Police Service Board
[Company Address]
[City, State ZIP Code]
Dear [HR’s Name],
I am writing to express my strong interest in the Administrative Assistant position at the York Region Police Service Board. As a highly skilled and organized administrative professional with a passion for supporting and contributing to a positive work environment, I believe I am an ideal candidate for this role.
What excites me the most about this position is the opportunity to provide administrative support to the Executive Director, the Board Office, and the Chair, while actively contributing to the mission, goals, and objectives of the York Regional Police Service Board. I have always been drawn to roles that allow me to use my administrative skills to make a real impact, and I am confident that my experience and qualifications make me a perfect fit for this position.
With over three years of experience in providing administrative support, I have honed my skills in office administration, document management, and meeting coordination. In my previous role as an Administrative Assistant at a local law firm, I successfully managed a wide range of administrative tasks, including handling general email inquiries, coordinating registrations and attendance for conferences and events, and preparing and processing expense claims and invoices. I am also well-versed in utilizing various desktop applications and corporate systems, such as Microsoft Office, Outlook, and SharePoint.
One of the things that stood out to me about this position is the opportunity to work with a diverse group of stakeholders, both internal and external, and build and maintain effective relationships with them. I am confident that my strong communication skills, both written and verbal, and my ability to adapt to different communication styles will allow me to excel in this aspect of the role. Additionally, my experience working in a fast-paced and dynamic environment has equipped me with excellent time-management skills and the ability to juggle multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail.
I am also drawn to the York Region Police Service Board's mission of promoting safety and security for the community. As a team player with a solution-oriented mindset, I am committed to supporting the Board's efforts and contributing to its success. I believe my strong customer service skills, coupled with my ability to handle sensitive information with confidentiality, will enable me to provide top-quality service to the Board and its members.
Furthermore, I am impressed by the Board's commitment to using technological tools to enhance its operations. With my high proficiency in using various technological tools and my ability to quickly adapt to new systems and processes, I am confident that I can make a significant contribution in this area as well. I am also eager to learn and take on new challenges, and I am confident that the Board's fast-paced and dynamic work environment will provide me with ample opportunities to grow and develop both personally and professionally.
In addition to my skills and experience, I possess a post-secondary diploma in legal, business, office administration, or a related field, making me well-equipped to handle the responsibilities of this role. I am also excited about the opportunity to work with a not-for-profit or regulatory board, as it aligns with my personal values of making a positive impact in the community.
I am confident that my qualifications, combined with my enthusiasm and passion for this role, make me a strong candidate for the Administrative Assistant position at the York Region Police Service Board. I am excited about the prospect of joining your team and contributing to the Board's success. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.
Sincerely,
[Your Name]