Clinical Pharmacy
B.Pharm
MBA
DESCRIPTION OF DUTIES Under the general supervision of the Director of Administration (AM)
and the direct supervision of the Director
Procurement and Supply Management (PRO)
the incumbent is responsible for
but not limited to
the following assigned duties: 1. Manage the development of procurement goals and strategies
in collaboration with technical units country offices and relevant stakeholders
to ensure competitive but feasible procurement strategies leveraging market dynamics and category management principles; 2. Lead the development and execution of strategic procurement plans based on clear tactical actions
aligned with organizational goals; 3. Ensure the quality and accuracy of work of strategic buyers
especially by guaranteeing an in-depth and up-to-date understanding of relevant suppliers
market dynamics and category- specific requirements; 4. Define negotiation strategies and lead negotiations with single- source suppliers and vendors of high-cost commodities ensuring alignment with organizational objectives and the PAHO Strategic Plan’s objectives to increase access to health technologies; 5. Conduct negotiations with strategic suppliers and/or critical contracts directly
ensuring continuity of supply and price throughout the year; 6. Support supplier management with a focus on quality assurance
availability of the item for delivery
price competitiveness
innovation
and partnership fostering; 7. Identify and establish partnerships across the Organization
WHO-HQ
Ministries of Health
UN agencies
and other partners. Promote and maintain these partnerships to maximize programmatic integration
efficiency and effectiveness of the Strategic Fund; 8. Foster partnerships with strategic suppliers and develop joint business plans to develop and implement innovative approaches to impact health outcomes of Member States and the region; 9. Lead the Regional Revolving Fund procurement operations
including planning
sourcing
tendering
and negotiating with vendors
to respond effectively and efficiently to Member States’ needs for pharmaceuticals
kits and reagents
insecticides
laboratory and hospital equipment
and additional items purchased through the Fund; 10. Implement and monitor the transactional and operational workload for all purchasing under the Strategic Fund and the Reimbursable Procurement mechanism
anticipating procurement needs as well as potential bottlenecks and proactively maintaining supplies of essential medicines; 11. Oversee compliance of procurement quality management systems (e.g. sourcing
response times
purchase order volumes
costs
and delivery performance); identify performance gaps and advise on remediation efforts including corrective actions and process improvements; 12. Manage procurement activities in accordance with the Organization's rules
regulations
policies and strategies
including supporting the development of effective internal controls and the proper design and functioning of a client-oriented procurement management system; 13. Supervise the SF team by setting clear work objectives
ensuring timely and effective use of performance reviews and feedback
engaging in regular communications
and solving interpersonal or technical conflicts; establish and support a learning environment
to include staff development and technical expertise; advise on personnel selection
training and development; 14. Manage the Strategic PRO team aiming to develop people
careers
and organizational climate; 15. Lead and/or participate in country missions to provide technical cooperation to Country Offices
Centers and government authorities and other parties involved in supply management; 16. Monitor with the client area the quality of the products/services purchased through the analysis of quality indicators
technical reports and other relevant documentation to ensure compliance with established standards; 17. Provide advisory support to Country Offices and Centers on procurement strategic planning and quality management of the Strategic Fund. Ensure effective communication and integration of SF operational activities across PRO and with Country Offices and Centers; 18. Provide technical guidance and support to countries and technical departments in procuring health commodities during declared emergency situations. Ensure timely delivery of supplies and goods to countries in need
operating within the Organization’s emergency framework; 19. Perform other duties as assigned. REQUIRED QUALIFICATIONS Education: Essential: A bachelor’s and a master’s degree in business administration
economics
public administration
or a field related to the functions of the post
from a recognized university. Desirable: Supply Chain Management and or Procurement Professional Certification would be an asset. In the event that your candidature is retained for an interview
you will be required to provide
in advance
a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. PAHO
only considers official degrees obtained from an institution accredited/recognized in the World Higher Education Database (WHED)
a list updated by the International Association of Universities (IAU) / United Nations Educational
Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org and College Navigator
found on the website of the National Centre for Educational Statistics
https://nces.ed.gov/collegenavigator to support the validation process. Experience: Essential: Nine years of combined national and international experience in strategic procurement with expertise in category management
negotiation
supplier relationship management and/or partnership development. Experience in supervising and leading teams
with a proven track record of managing and developing staff. Desirable: Experience working within a public health context and or the international pharmaceutical market would be an asset. SKILLS: PAHO Competencies: · Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards
and trusted by
colleagues and counterparts. · Respecting and valuing individual differences: - Treats everyone with dignity and respect
fostering positive relationships with everyone. Reflects on personal behavior to avoid stereotypes and considers situations from the perspective of others. · Teamwork: Collaborate and cooperate with others - Works collaboratively with team members and counterparts to achieve and build rapport; helps others when asked; accepts joint responsibility for the team’s successes and shortcomings. · Communication: Write effectively/Share knowledge - Writes down ideas in a clear
structured
logical and credible way; drafts and supports the development of guidelines
policies and procedures. Shares relevant information openly and ensures that the shared information is understood; considers knowledge sharing as a constructive working method and demonstrates awareness of the Organization. · Producing Results: Work efficiently and independently/Deliver quality results - Monitors own and others’ work in a systematic and effective way
ensuring required resources and outputs. Aligns projects with Organization’s mission and objectives. Consistently solves own and team’s problems effectively as needed. Proactively engages in projects and initiatives
accepting demanding goals
in line with Organizational Strategies and Program of Work. Demonstrates accountability for work of team and sets an example
while explicitly articulating lessons learnt for own and team’s benefit. · Ensuring effective use of resources: Strategize and set clear objectives/Monitor progress and use resources well - Sets specific
measurable
attainable
realistic and timely objectives for own team and/or the Organization; systematically analyses and anticipates priority projects for own team and allocates necessary resources to achieve them; identifies the cross-Organizational resources needed for large- scale projects in line with key Organizational objectives. Anticipates foreseeable changes and adapts own and team’s projects in the face of unforeseen circumstances and/ or challenges; creates measures and criteria to monitor progress of overall projects against key Organizational objectives; creates cost-effective solutions for the Organization. · Building and promoting partnerships across the Organization and beyond: Develop networks and partnerships and encourage collaboration - Builds and negotiates strategic partnerships and alliances with a wide range of key stakeholders to ensure Organizational results and success. Creates innovative opportunities for promoting synergies inside and outside the Organization to improve Organizational success. Technical Expertise: Sound knowledge and professional competencies and in procurement of health-related supplies and equipment
including pharmaceuticals
vaccines
insecticides
medical devices
laboratory equipment and technology.
. Strong professional competencies in strategic sourcing
supplier relationship management
contract and risk management. Mature judgment
strong technical
analytical and conceptual skills
with demonstrated ability to assess complex issues
analyze data
synthesize information and provide actionable recommendations. Ability to integrate managerial and administrative inputs into strategic recommendations
manage multiple priorities
and navigate complex organizational environments. Ability to work independently
adapt to changing circumstances
and assume additional managerial responsibilities during emergencies or disaster situations. Ability to effectively lead
supervise and develop a team of procurement professionals
providing guidance
support and mentorship as needed. Strong oral and written communication skills
with ability to develop clear and concise reports
presentations
and technical/persuasive for consideration at the highest levels of the Organization. Languages: Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset. IT Skills: Demonstrated ability to effectively use current technology
the Microsoft Office software suite
and understand technical aspects of Enterprise Resource Planning (ERP) systems
specifically source-to-pay functionalities. Other IT skills and knowledge of other software programs such as Visio
Teams
One Drive
SharePoint and Project would be an asset.