Wits Reproductive Health And Hiv Institute Cover Letter

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Personal Assistant Cover Letter At Wits Reproductive Health and HIV Institute

Wits Reproductive Health and HIV Institute

Organize and maintain the Director’s diary Coordinate and schedule relevant appointments and meetings Screen telephone calls

inquiries or requests and handle them when appropriate Assist in preparing briefing papers

reports

and presentations Deal with incoming emails

faxes

and mail – often corresponding on behalf of the Director Act on action points that transpired from meetings and track progress accordingly In the absence of the Director

conduct relevant follow-ups

make decisions

and delegate work to others Update and maintain the Director’s curriculum vitae by recording publications

conference attendance/presentations

and involvement in mentorship activities Coordinate the diary of the Director for scheduled meetings Prepare meeting rooms and agendas for meetings Take dictation and minutes at relevant Cluster meetings Support team – ensure all HR documents are completed accurately and monitor leave compliance of team Ensure all procurement documents are completed correctly Maintain office equipment orders and stationery for teams Maintain relevant office systems such as electronic and manual filing systems Coordinate and confirm travel arrangements (flights

accommodation

and transport) Provide itinerary as required Facilitate payment of travel expense claims with the Operations Department Take ownership and accountability for tasks and demonstrate effective self-management Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained Maintain a positive attitude and respond openly to feedback Take ownership of driving your own career development by participating in ongoing training and development activities such as forums conferences workshops

By Paul Baloi

Dear HR Manager, I am writing to apply for the position of Personal Assistant at the Wits Reproductive Health and HIV Institute. I am confident that I have the skills and experience needed to excel in this role. In my current position, I am responsible for organizing and maintaining the Director’s diary, coordinating and scheduling appointments and meetings, and screening telephone calls and inquiries. I have also assisted in preparing briefing papers, reports, and presentations. I am confident that I can provide the same level of support to the team at the Wits Reproductive Health and HIV Institute. In addition to my administrative skills, I am also proficient in using office equipment and systems. I am confident that I can maintain office equipment and systems, as well as coordinate and confirm travel arrangements. I am excited about the opportunity to work at the Wits Reproductive Health and HIV Institute and I am confident that I can be an asset to the team. I am eager to utilize my skills and experience in a new environment and I am committed to providing the highest level of support to the team. Thank you for your consideration and I look forward to hearing from you. Sincerely, Paul Baloi