Are you a proactive
detail-oriented professional with a knack for anticipating needs before they arise? We're seeking an exceptional Executive Assistant to support a dynamic entrepreneur in a personal capacity. If you thrive in fast-paced environments
excel under pressure
and take pride in your ability to handle the minutiae that keep the big picture running smoothly
this is the opportunity for you. The role requires the ability to take swift direction
exhibit professionalism and the understanding that planning is subject to constant change. The ability to problem solve and troubleshoot on a dime is important
and always anticipate two or three steps ahead. The ideal candidate is someone who loves supporting a team and is willing to go above and beyond in even the simplest of situations. If there’s a problem
find and offer solutions. This role is based out of the Caledon East property
with some flexibility to work at the Founder’s Toronto residence and/or offices on occasion. Responsibilities Extensive calendar scheduling management. Booking International travel and accommodation. Communication on behalf of the owner – via telephone and email. Project Management – from party planning to property management. Providing administrative support. Being a thoughtful relationship manager. Organizing and submitting personal and business expense reports. Domestic Management – including
but not limited to
personal food shopping
personal errands
ordering lunches & dinners
flower arranging
overseeing personal home amenities
plus additional adhoc tasks. Overseeing housekeepers and ensuring fridges and cupboards are stocked with fresh food
keeping track of purchases and receipts always being mindful of separating personal and business purchases. Arranging and escorting a dog to groomer and vet appointments
taking the dog for walks when needed. Ensuring travel documents
including for the dog
are accurate and making necessary arrangements in a timely manner Requirements Proven success in a similar role with 5+ years’ experience. Ability to multitask and prioritize daily workload. Comfortable with and able to adapt to change. A quick problem solver
be creative and tremendously resourceful. Ability to multitask in a dynamic team environment. Professionalism
discretion
and confidentiality are crucial. An eye for the finer details. Excellent communication skills and able to work in fast paced situations. Flexible schedule
available outside of regular working hours (8:30am-5pm). Self-driven
outstanding organizational skills and attention to detail. Able to work weekends
on occasion (lieu days provided). Open/available for travel if required. Excellent computer skills in Microsoft Outlook
Power Point
Excel
and Word. Must love working with dogs. Must have reliable access to a vehicle. Must be able to commute throughout the GTA when required.