United Nations, Doha Cover Letter
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Procurement assistant Cover Letter At United Nations, Doha
United Nations, Doha
Provide procurement
logistical and administrative support to the Center. Assist the Center with the preparation of Terms of Reference (TOR) for the procurement and purchase procedures assigned to them
according to the United Nations rules and procedures. Review
record and prioritize purchasing requests and obtain additional information/documentation as required; determines the availability of vendors and funding sources. Monitor status of existing requisitions
maintain contact with suppliers to ensure timely delivery of goods and services
coordinate shipment of goods/commodities/equipment to the Center
verify receipt and inspection of deliverables and accurately reports
as and if required. Produce tender documents (e.g. Invitations to Bids
Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved. Prepare abstracts of offers and compile data contained in quotations
proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers and the Operations support team for the GCC region. Finalize purchase orders and contracts for approval by the Procurement Officer; and
if required
prepares submission to the Contracts Committee for review and subsequent approval by the authorized official. Assist the Center in more complex
higher value purchasing operations; coordinate distribution of pertinent documents to concerned parties
ensures appropriate follow-up action
etc.. Maintain relevant internal databases and files; keep track of any contractual agreements
systems contracts
etc. and informs affected users of contractual rights and obligations. Research
retrieve and present information from a variety of internal and external sources on sources of supply
vendors by commodity
etc.
as well as obtain specifications for new products and equipment on the market. Draft routine correspondence including letters. Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing
responding to queries
knowledge management
planning and decision making. Assist with visualizations and updating information material such as web pages or brochures. Perform other work-related duties as assigned.
By Dennis Francis Adulu
I am interested in the Procurement Assistant position at the United Nations in Doha. I have experience in procurement, logistical and administrative support, and I believe I would be a valuable asset to the team.
I am skilled in assisting with the preparation of Terms of Reference (TOR) for procurement and purchase procedures, reviewing and recording purchasing requests, and obtaining additional information/documentation as required. I am also experienced in monitoring the status of requisitions, maintaining contact with suppliers to ensure timely delivery of goods and services, and coordinating the shipment of goods/commodities/equipment to the Center.
In addition, I am familiar with producing tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) and compiling data contained in quotations, proposals and bids. I am also capable of assisting with more complex, higher value purchasing operations and maintaining relevant internal databases and files.
I am confident that I have the skills and experience needed for the Procurement Assistant position and I would be a valuable asset to the United Nations in Doha.