Task description Within the delegated authority and under the supervision of the Common Services and Administration Analyst
the Registry and Fleet Assistant will perform the following activities ; • Register
classifies
and routes incoming pouches
invoices
supplies
correspondence
documents
and other material. • Respond to inquiries regarding supplies
files
correspondence including invoices
and references. • Collect reference and background material from registry files
as requested. • Participate in the dispatch of outgoing communications
including pouches
etc. • Prepare correspondence relating to registry activities. • Any other related tasks as may be required or assigned by the supervisor. • Ensure only the designated drivers are using the CO’s vehicles. • Ensure that the CO’s vehicles remain within the green area of Juba approved by UNDSS. • Monitor adherence to the speed limit of the UN. • Closely monitor all CO’s vehicles going on mission and ensure that the movement was done within the curfew hours set by the SMT. • In case of undesired event
obtain DRR-O’s approval in writing (by email) and immobilize the vehicle in the shortest possible time. Furthermore
UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such
UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Provide annual and end-of-assignment self-reports on UN Volunteer actions
results
and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites
newsletters
press releases
etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Female candidates are encouraged to apply. Eligibility criteria Age 27 - 80 Nationality Candidate must be a national or legal resident of the country of assignment. Requirements Required experience 3 years of experience in registry or archiving and managing of web-system; • Possession of a bachelor’s degree in a relevant area
e.g.
business administration or an area related to the post will be an advantage The area of Administration
Supply
Procurement
and other relevant area required; experience working in the UN or other international development organization is an added advantage. • Relevant clerical or office support position. Familiarity with computer applications is required. • Excellent oral and written skills; excellent drafting
formulation
and reporting skills. • Accuracy and professionalism in document production and editing. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners
including grassroots community members
religious and youth organizations
and authorities at different levels; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy
including proficiency in various MS Office applications (Excel
Word
etc.) and email/internet; familiarity with database management; and office technology equipment. • Self-motivated
ability to work with minimum supervision; ability to work with tight deadlines. • Sound security awareness. Area(s) of expertise Logistics and Inventory Driving license - Languages English
Level: Fluent
Required Arabic
Level: Working knowledge
Desirable Required education level Bachelor degree or equivalent in Registry and or archiving and managing of web-system. Competencies and values • Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning Communication • Flexibility • Accountability • Communication • Empowering Others • Integrity • Planning and organizing • Self-Management