Undp, South Sudan Cover Letter

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Registry and Fleet Assistant  At UNDP, South Sudan Cover Letter

Registry and Fleet Assistant Cover Letter At UNDP, South Sudan

UNDP, South Sudan

Juba

Task description Within the delegated authority and under the supervision of the Common Services and Administration Analyst
the Registry and Fleet Assistant will perform the following activities ; • Register
classifies
and routes incoming pouches
invoices
supplies
correspondence
documents
and other material. • Respond to inquiries regarding supplies
files
correspondence including invoices
and references. • Collect reference and background material from registry files
as requested. • Participate in the dispatch of outgoing communications
including pouches
etc. • Prepare correspondence relating to registry activities. • Any other related tasks as may be required or assigned by the supervisor. • Ensure only the designated drivers are using the CO’s vehicles. • Ensure that the CO’s vehicles remain within the green area of Juba approved by UNDSS. • Monitor adherence to the speed limit of the UN. • Closely monitor all CO’s vehicles going on mission and ensure that the movement was done within the curfew hours set by the SMT. • In case of undesired event
obtain DRR-O’s approval in writing (by email) and immobilize the vehicle in the shortest possible time. Furthermore
UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such
UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Provide annual and end-of-assignment self-reports on UN Volunteer actions
results
and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites
newsletters
press releases
etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Female candidates are encouraged to apply. Eligibility criteria Age 27 - 80 Nationality Candidate must be a national or legal resident of the country of assignment. Requirements Required experience 3 years of experience in registry or archiving and managing of web-system; • Possession of a bachelor’s degree in a relevant area
e.g.
business administration or an area related to the post will be an advantage The area of Administration
Supply
Procurement
and other relevant area required; experience working in the UN or other international development organization is an added advantage. • Relevant clerical or office support position. Familiarity with computer applications is required. • Excellent oral and written skills; excellent drafting
formulation
and reporting skills. • Accuracy and professionalism in document production and editing. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners
including grassroots community members
religious and youth organizations
and authorities at different levels; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy
including proficiency in various MS Office applications (Excel
Word
etc.) and email/internet; familiarity with database management; and office technology equipment. • Self-motivated
ability to work with minimum supervision; ability to work with tight deadlines. • Sound security awareness. Area(s) of expertise Logistics and Inventory Driving license - Languages English
Level: Fluent
Required Arabic
Level: Working knowledge
Desirable Required education level Bachelor degree or equivalent in Registry and or archiving and managing of web-system. Competencies and values • Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning Communication • Flexibility • Accountability • Communication • Empowering Others • Integrity • Planning and organizing • Self-Management

By Isaac Chol Aguer


[Your Name] [Address] [City, State ZIP Code] [Email Address] [Today’s Date] Hiring Committee UNDP, South Sudan [Juba, South Sudan] Dear Hiring Committee, I am writing to express my strong interest in the Registry and Fleet Assistant position at UNDP, South Sudan. As an experienced professional with a passion for working in the development sector, I am confident that my skills and experience make me a perfect fit for this role. Firstly, I would like to commend UNDP for its commitment to promoting sustainable development and empowering communities in South Sudan. I have been following the organization's work closely and have been impressed by the impact it has had on the lives of people in the country. The Registry and Fleet Assistant role is a unique opportunity for me to be a part of this meaningful work and contribute to the achievement of the UNDP's mission. After carefully reviewing the job description, I am convinced that I possess the necessary skills and experience to excel in this role. With three years of experience in registry and archiving, I am well-versed in the tasks outlined in the job description. My previous role as a Registry Clerk at XYZ Organization has provided me with a strong foundation in managing documents, responding to inquiries, and maintaining accurate records. I am also experienced in dispatching outgoing communications and have a keen eye for detail, ensuring the timely and accurate delivery of important documents. Moreover, I am confident in my ability to manage the UNDP's fleet of vehicles effectively. In my previous role, I was responsible for managing a fleet of vehicles and ensuring their compliance with all safety regulations. I am well-versed in monitoring adherence to speed limits and curfew hours, and I am familiar with UN security protocols. I am also a skilled driver with a valid driver's license and a clean driving record. What I find most appealing about this position is the opportunity to integrate the UN Volunteers program's mandate within my assignment. As a strong believer in volunteerism, I am excited about the prospect of dedicating a part of my working time to promote voluntary action within the community. I am also eager to strengthen my knowledge and understanding of volunteerism and contribute to UNV's initiatives, such as International Volunteer Day. I believe that this role will not only allow me to utilize my skills and experience but also align with my personal values and goals. In addition to my skills and experience, I also possess the necessary competencies and values required for this role. I am a highly professional individual with a strong work ethic and a commitment to integrity. I am a team player with excellent communication and interpersonal skills, which have allowed me to work effectively with a diverse range of partners. My self-motivation and ability to work with tight deadlines have been demonstrated in my previous roles, where I consistently delivered high-quality work under pressure. I am also highly adaptable and have experience working in multicultural teams, which I believe will be valuable in a challenging environment like South Sudan. I am particularly drawn to the location preference for this role, as I have a strong connection to Juba. I have visited the city several times in the past and have grown to love its vibrant culture and welcoming people. I am excited about the opportunity to live and work in Juba and contribute to the development of the local community. In conclusion, I am confident that my skills, experience, and passion make me a strong candidate for the Registry and Fleet Assistant position at UNDP, South Sudan. I am eager to bring my expertise to the organization and contribute to its noble mission. I would welcome the opportunity to further discuss my qualifications and how I can add value to your team. Thank you for considering my application. Sincerely, [Your Name]