The Town Of Georgina Cover Letter
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Executive Administrative Assistant Cover Letter At The Town of Georgina
The Town of Georgina
Employment with the Town of Georgina offers an opportunity to make a positive difference in our community. We are a progressive
forward-thinking organization focused on continuous improvement
innovation and providing exceptional customer service. We offer a collaborative team environment and an excellent place to take charge of your career. Position Purpose: Reporting to the Town Clerk
the Executive Administrative Assistant is responsible for assisting in supporting the day-to-day operation and administration for Mayor & Council
including assisting with scheduling meetings and appointments; assisting with administrative and support functions for Mayor and Council and the Clerk’s Division; conducting research; responding to and/or redirecting inquiries/communications; assisting with event planning and execution; and completing special projects as assigned. This role includes interaction and liaison with Members of Council
staff at all levels
residents
community organizations and numerous levels of government and political and business contacts. For full details please see attached job description Minimum Qualifications: Two (2) year post-secondary education in business
administration
or other relevant discipline from an accredited College
or an equivalent combination of education and experience. Minimum of two years previous related experience
preferably in a public sector office environment. Proficiency and experience in the use of computers including: customer service systems
work order Systems
financial systems
Microsoft Office Suite (Excel
Word
Outlook)
database systems
and GIS Systems; How to apply: Qualified applicants are invited to submit a resume and cover letter
identifying the Job Title and Job ID#. Please apply by visiting the www.georgina.ca/careers no later than 11:59 pm on the closing date. The assessment process may include a practical test and/or interview. Committed to diversity and a barrier-free environment: The Town of Georgina is an equal opportunity employer and we will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Office to ensure your accessibility needs are accommodated. We thank all candidates for their interest
however only those being considered will be contacted. Personal information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection. Further information concerning the collection of personal information should be directed to the Human Resources Manager
Town of Georgina
26557 Civic Centre Road
Keswick
ON L4P 3G1 (905) 476-4301 JOB DESCRIPTION JOB TITLE: Executive Administrative Assistant - Clerks DEPARTMENT: Legislative Services DIVISION: Clerks PRIMARY FUNCTION: Reporting to the Town Clerk
the Executive Administrative Assistant is responsible for assisting in supporting the day-to-day operation and administration for Mayor & Council
including assisting with scheduling meetings and appointments; assisting with administrative and support functions for Mayor and Council and the Clerk’s Division; conducting research; responding to and/or redirecting inquiries/communications; assisting with event planning and execution; and completing special projects as assigned. This role includes interaction and liaison with Members of Council
staff at all levels
residents
community organizations and numerous levels of government and political and business contacts SUPERVISION RECEIVED: Town Clerk; or designate. Indirect - Executive Assistant to Mayor and Council. DIRECTION EXERCISED: May occasionally instruct other employees
including interns
temporary or contract employees and students how to perform tasks. WORKING PROCEDURES: Identifies sensitive issues and handles highly confidential material; Responds in an efficient manner to inquiries
requests and concerns from Members of Council
all sectors of the public
staff
business and other levels of government and community groups; resolves matters through utilization of internal or external resources; ensures the inquiries by the Mayor and Members of Council to staff or external entities are expedited. Directs all concerns logged into the PSR Customer Service system from the Mayor and all Members of Council to appropriate departments/staff
follows up on progress of issue/complaint and responds appropriately to the initiating Member of Council and/or resident as required. Assists in the coordination
orientation and smooth transition of newly elected Members of Council and departing Council. Answers
screens
redirects and/or responds to incoming calls for and on behalf of the Mayor and Members of Council; Maintains inventory of and distributes as necessary: flags
pins
Town mugs and other promotional material
in accordance with budget limitations. Manages the office stationery and supplies for the Mayor and Council by keeping an inventory and reordering when necessary. Prepares correspondence and/or photocopies/scans material for members of Council. Sends notifications to the Mayor
Council and staff of occasions where acknowledgements are sent out (i.e. deaths/memorials
injury
illness
etc.) and arranges for the appropriate acknowledgements for these occasions. Schedules and confirms appointments and meetings
arranges meeting rooms
compiles materials
documents
etc. and provides refreshments as necessary. Assists in organizing and facilitating Special Projects and charity events sponsored by the Mayor. Assists in coordinating approval
planning and execution of ceremonial flag raisings at the Georgina Civic Centre
liaising with all appropriate staff and members of public organizations as required. Assists with and attends special events
receptions and other functions for Mayor and Council
staff
and the community; assists with the planning and organization of all aspects of the event
including arranging for presenters and speakers
and coordinating all required equipment and supplies/materials for the event. Assists in the ongoing promotion
maintenance and distribution of the Community Initiatives Fund
including receiving grant applications
setting application review meetings and providing an associated agenda
communicating with applicants
and generating yearly reports on the distribution of the funds. Provides administrative support to the Town Clerk. Provides administrative support to the Clerk’s Division when required. Provides support to the Clerk’s Division during the election period. Performs other related duties
as assigned
to meet Office and Division objectives. Represents the Office of the Mayor as assigned. Maintains knowledge of and adheres to all Town of Georgina Policies and Procedures. Participates in ongoing Training and Development and ensures all mandatory requirements are met and maintained. The above statements reflect the general details considered necessary to describe the principal functions and duties of the position and shall not be construed as a detailed description of all the work requirements that may be inherent in the job. The Town of Georgina reserves the right to amend this position description at any time provided that such change does not represent a substantive change in the purpose or essential nature of the position. SKILL/KNOWLEDGE REQUIREMENTS: Two (2) year post-secondary education in business
administration
or other relevant discipline from an accredited College
or an equivalent combination of education and experience. Minimum of two years previous related experience
preferably in a public sector office environment. Proficiency and experience in the use of computers including: customer service systems
work order Systems
financial systems
Microsoft Office Suite (Excel
Word
Outlook)
database systems
and GIS Systems; Ability to organize files electronically and use file management systems and electronic Document Management system. Exceptional communication (written
verbal and listening) skills. Well-developed administrative
organizational and time management skills and good attention to detail; ability to develop improved processes and contribute to on-going process improvement. Ability to manage responsibilities with limited supervision.
By Al
[Your Name]
[Address]
[City, State ZIP Code]
[Email Address]
[Today’s Date]
[HR Manager's Name]
The Town of Georgina
[Address]
[City, State ZIP Code]
Dear [HR Manager's Name],
I am writing to express my interest in the position of Executive Administrative Assistant at The Town of Georgina. As a highly skilled and experienced professional with a passion for making a positive impact in my community, I am confident that I possess the necessary skills and qualifications to excel in this role.
I was thrilled to come across the job opening on your website, and I was immediately drawn to the progressive and innovative work culture that your organization offers. The Town of Georgina is known for its commitment to continuous improvement, and I am excited at the opportunity to be a part of a team that strives to provide exceptional customer service and make a difference in the community.
As stated in the job description, the Executive Administrative Assistant role involves supporting the Mayor and Council, conducting research, and coordinating with various levels of government and community organizations. These responsibilities align perfectly with my skills and experience. In my previous role as an Executive Assistant at a public sector office, I honed my communication and organizational skills, and I am confident that I can apply these skills to support the Mayor and Council at The Town of Georgina.
One of the things that stood out to me about this particular position is the opportunity for growth and taking charge of my career. I am constantly seeking new challenges and opportunities to expand my skill set, and I believe that The Town of Georgina can offer me just that. With my two years of experience in a similar role and a two-year post-secondary education in business and administration, I am confident that I can make a valuable contribution to the team.
In addition to my education and experience, I am also proficient in the use of various computer systems, including customer service, work order, financial, and GIS systems. I have a strong attention to detail and excellent time management skills, which have been essential in managing my responsibilities with limited supervision. I am also well-versed in file management and electronic document management systems, which I believe will be beneficial in this role.
Moreover, I am impressed by The Town of Georgina's commitment to diversity and creating a barrier-free environment. As someone who values inclusivity and equal opportunities, I am proud to be a part of an organization that shares these values. I am confident that my ability to adapt to diverse environments and my dedication to promoting equality will make me a valuable addition to your team.
I am excited about the opportunity to contribute to the success of The Town of Georgina and make a positive impact in the community. I have attached my resume and cover letter for your review, and I am confident that my qualifications and experience make me a strong candidate for this position.
Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further and how I can contribute to The Town of Georgina's success.
Sincerely,
[Your Name]