Metis Nation Of Alberta- Registry Cover Letter
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Administrative Assistant Cover Letter At Metis Nation of Alberta- Registry
Metis Nation of Alberta- Registry
Strong computer skills with the ability to adapt to new technology and software. Proficient in Microsoft Office programs (including Word
Excel
and PowerPoint). Ability to effectively maintain filing systems and databases. Strong writing
editing
and proofreading skills. Sound planning
prioritization
and execution skills. Exceptional organization and time management skills with the ability to manage multiple priorities. Superior written and oral communication skills
including professional email etiquette. Excellent interpersonal skills
with the ability to build strong relationships. Recognized strength in supporting teams and providing administrative and clerical support to add to organizational capac Ability to work independently as well as part of a team. Flexible and adaptable to work in a diverse and fast paced environment. Strong sense of ethics and the ability to maintain a high level of confidentiality in all interactions. Political and cultural sensitivity. Knowledge of Métis history
culture
and issues affecting Métis people. An in-depth understanding of the MNA and Métis culture is an asset. Collaborate with the Director of Métis Identification and Registry Systems to ensure that administrative and clerical tasks are supporting the department in a timely and efficient manner. Operate office equipment such as computers
photocopiers
phone systems and scanning equipment. Perform clerical functions such as preparing correspondence
receiving visitors
arranging conference calls
and scheduling meetings. Prepare and distribute internal and external correspondence including
but not limited to
meeting agendas
legal documents
letters
reports
briefings
and meeting minutes. Coordinate and complete special projects independently or in cooperation with team members. Coordinate department team travel
including making hotel reservations and transportation bookings. Assist with scheduling department meetings and conferences
including venue bookings
arranging catering
and setting up audio-visual equipment. Set up and prepare for meetings
both virtual and in person. Support departmental initiatives through logistical coordination and procurement of materials and supplies for programming and for office use. Follow finance management procedures for processing purchase orders (PO’s)
creating cheque requisitions
and processing expense claims. Assist team members with data entry of Citizenship Applications
as required. Develop and maintain an accurate and up to date records management system (including classifying and coding electronic and hardcopy files). Prepare presentations and reports
as required. Ensure the safeguarding of all confidential files. Provide website updates to the Communications department to ensure up to date department information is posted on the MNA website. Present a positive and professional image of the organization when interacting with employees
citizens
visitors
and other external stakeholders. Develop and maintain relationships with internal and external stakeholders including
but not limited to
the Executive Department
management
MNA employees
Métis community
and business partners. Assist with administration of MNA Provincial events & programs. Other duties as assigned
By Sandra Beauprez
I am writing to express my interest in the Administrative Assistant position at Metis Nation of Alberta- Registry. I am a highly organized and self-motivated individual with strong computer skills and the ability to adapt to new technology and software. I am proficient in Microsoft Office programs and have the ability to effectively maintain filing systems and databases. I also have excellent written and oral communication skills, with the ability to build strong relationships.
I am passionate about supporting teams and providing administrative and clerical support to add to organizational capacity. I am able to work independently as well as part of a team and am flexible and adaptable to work in a diverse and fast paced environment. I am also politically and culturally sensitive.
I am confident that I have the skills and experience necessary to be a successful Administrative Assistant at Metis Nation of Alberta- Registry. I would welcome the opportunity to discuss my qualifications and experience further with you. Thank you for your time and consideration.
Sincerely,
Sandra Beauprez