Expedited Svn Recruitment-procurement And Logistics, Katsina Sub-office Cover Letter Examples And Template
Check out these expedited svn recruitment-procurement and logistics, katsina sub-office cover letter sample and examples previously used by job seekers to land on job interviews as expedited svn recruitment-procurement and logistics, katsina sub-office. Use our AI cover letter generator to create a personalized cover letter as expedited svn recruitment-procurement and logistics, katsina sub-office.
Expedited Svn Recruitment-procurement And Logistics, Katsina Sub-office Cover Letter Examples
Expedited SVN Recruitment-Procurement and Logistics, Katsina Sub-Office Cover Letter At IOM
IOM
Katsina, Nigeria
B.Pharm
PharmD
MBA
Job Description Applications are welcome from internal and external candidates. For all IOM vacancies
applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy
internal candidates are considered first-tier candidates. Context Working under the overall supervision of the Supply Chain Officer (SCO) and the direct supervision of the Head of Sub Office the incumbent will be responsible for the coordination and implementation of the procurement process including obtaining quotations
tendering
purchases and deliveries of supplies/services at the Katsina Sub-Office as well as the Mission in Nigeria in accordance with IOM’s Procurement policies and procedures. Responsibilities Receive Purchase Requisition Forms and make sure are fully endorsed prior to procuring using the IOM authorization matrix as applicable for the Sub-Office and Mission as a whole. Assist Requesting units in requirements definition by providing information on products available in the market and their specifications. Prepare objective evaluation criteria to evaluate bids for Works
services and supply in coordination with requesting units and ensure these criteria are featured in the solicitation documents before advertising or sharing them with potential Bidders. Solicit Quotations/Proposals
prepare Bids Analysis Summaries (BAS) in conformity to the requirements shown in the Purchase requisition Form (PRF) and issue Purchase Order (PO) through WAVE Oracle. Make sure POs are delivered to vendors and their signatures obtained and filing system are up-to-date Organize and facilitate Pre-Bid Conferences by inviting potential Bidders and sharing relevant information regarding Tenders. Guide the Bids Evaluation and Awards Committee on the process of Bids Opening
evaluation and recommendation while ensuring full compliance with IOM Procurement Rules and Regulations; Ensure all procurements are performed in accordance with the IOM procurement rules (IN168 Rev.3 and implement existing mechanisms to avoid fraud and ensure transparency to complement the IOM rules and regulations on procurement. Provide a monthly checklist on Open Purchase orders and Purchase Requests and follow up with relevant colleagues to ensure their timely closure in the WAVE Oracle Module. Coordinate preparation of contracts using the standard IOM template for procuring services
goods and works for the organization and follow up with the legal department on their review and to obtain their endorsement in support of the Sub-Office’s and Mission’s operations Participate in negotiations with contracted firms on the implementation of activities under the project components and monitor progress of contracts implementation to ensure that they abide by the stipulated standards
procedures and planned procurement timetables. Make sure both IOM and Beneficiary assets are created appropriately in WAVE Oracle prior to procurement and are acquired
transferred and retired in accordance with IOM’s asset management practices. Prepare and maintain price list database of regular supplies for the Sub-Office and provide information on price estimates to Requesting Departments for preparation of Purchase Requests Conduct post-evaluation checks of selected/shortlisted Bidders by carrying out reference checks and vendor searches against exclusion databases of the UN/Governmental agencies. Follow-up with suppliers and ensure timely delivery of requested supplies and services and keep the concerned project staff informed on the status of the delivery as well as invoice submission Coordinate with the receiving units on Goods/Services to be received and obtain the satisfactory delivery notes
Goods Receipt Notes and invoices from the receiving unit. Develop Key Performance Indicators (KPI’s) with the guidance and support of the Procurement and Logistics Officer (PLO)
document the performance of Supplier against the Established long Term Agreements (LTAs) using established KPI’s and follow up with suppliers on improvements. Ensure safe running condition of the fleet and Office Power Generators by monitor accuracy of records according the Vehicle/Generator Logbooks
Servicing/Maintenance records & Fuel Consumption. Perform any other duties as may be required from time to time. Qualifications Education University Degree in Business Administration
Purchasing & Supply or a related field from an accredited academic institution Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience At least two years’ experience in Supply Chain Management. Skills and knowledge in Conducting local/international procurement
clearing & forwarding
Government laws and regulations
insurance and inventory/stock/supplies and management. Very good understanding of IOM Procurement and Logistics policies. Knowledge of Oracle is desired Common software applications such as Word
Excel
PowerPoint
and Access. Demonstrated ability to maintain integrity in performing responsibilities assigned. Add in details xxx Skills Skills and knowledge in Conducting local/international procurement
clearing & forwarding
Government laws and regulations
insurance and inventory/stock/supplies and management. Very good understanding of IOM Procurement and Logistics policies. Knowledge of Oracle is desired
Common software applications such as Word
Excel
PowerPoint and Access. Demonstrated ability to maintain integrity in performing responsibilities assigned. Languages For all applicants
fluency in English Language is required (oral and written). IOM’s official languages are English
French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process
which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed
competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others
makes people feel safe
respected and fairly treated. Core Competencies – behavioural indicators (Level 1) Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn
share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative
inspiring and motivational way. Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports) Leadership: Provides a clear sense of direction
leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment
verification of residency
visa
and authorizations by the concerned Government
where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM
including sexual exploitation and abuse
sexual harassment
abuse of authority and discrimination based on gender
nationality
age
race
sexual orientation
religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application
interview
processing
training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings
you are welcome to visit our website: IOM Careers and Job Vacancies Required Skills Supply Chain Management
Procurement
Warehouse and Stock Management
Transport / Freight Logistics (Goods and Materials)
By Sa'ad Ado Koki
[Your Address]
[City, State, Zip]
[Your Email]
[Your Phone Number]
[Date]
HR Manager
IOM
[Company Address]
Katsina, Nigeria
Dear HR Manager,
I am writing to express my interest in the Expedited SVN Recruitment-Procurement and Logistics position at IOM's Katsina Sub-Office. With a strong academic background in Pharmacy (B.Pharm, PharmD), complemented by an MBA, and over two years of experience in Supply Chain Management, I am well-prepared to contribute effectively to your esteemed organization.
I am particularly drawn to this role because it aligns perfectly with my passion for ensuring the seamless procurement of essential supplies and services, especially in a humanitarian context. The responsibility of coordinating procurement processes resonates deeply with my commitment to maintaining integrity and transparency, ensuring that every step complies with IOM’s rigorous policies.
My hands-on experience in conducting local and international procurement, in addition to a thorough understanding of Oracle software, equips me to efficiently manage the demands of this position. I pride myself on my ability to evaluate bids objectively, engage with suppliers to ensure timely delivery, and facilitate smooth contract negotiations. Additionally, my skills in communication and teamwork enable me to foster collaborative relationships with colleagues and vendors alike.
I strongly believe in IOM’s mission and values, particularly in promoting diversity, integrity, and professionalism. I am excited about the opportunity to contribute to these values while supporting the vital operational needs of the Katsina Sub-Office. Thank you for considering my application. I look forward to the possibility of working together to drive IOM's impactful initiatives in Nigeria.
Warm regards,
Sa'ad Ado Koki