Hamilton-wenham Regional School District Cover Letter
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.6 FTE ADMINISTRATIVE ASSISTANT, STUDENT SERVICES DEPARTMENT Cover Letter At Hamilton-Wenham Regional School District
Hamilton-Wenham Regional School District
Wenham, MA
1.0 FTE ADMINISTRATIVE ASSISTANT FOR THE STUDENT SERVICES DEPARTMENT/DIRECTOR OF STUDENT SERVICES Salary Range: $30
021.60 to $34
485.00. Final salary is dependent on years of experience. This is based on a .6 position equal to 3 full days per week
T-W-Th (Days/week are negotiable.) The Hamilton-Wenham Regional School District is seeking an Administrative Assistant for the Student Services Department. This position is a member of the Hamilton-Wenham Office Personnel Union. This is a twelve-month
part-time (8am-4pm/day) position primarily supporting functions within the Student Services Office. It is the responsibility of the incumbent to ensure for the timely processing and dissemination of Student Services documentation and district reports
accuracy in data reporting and processing of budget and grant expenditures. The candidate must have the ability to maintain a level of organization such that information is current
accurate
and stored/filed in such a manner that it can be readily retrieved when necessary. The candidate must be able to work cooperatively as a member of a multi-disciplinary team and maintain a courteous and helpful manner when interacting with staff
parents
and other members of the community. This position will support the Director of Student Services. REPORTING STRUCTURE: This position will report to the Student Services Director. QUALIFICATIONS: •High school diploma required
college degree preferred. •Experience in an office (required) and educational setting (preferred). •Knowledge of computer applications and accurate typing/keyboarding skills required. *Understanding and working knowledge of EXCEL Spreadsheets and Google Suite-required. *Understanding of accounting processes
including purchase orders
invoices and projecting costs required. Must be experienced with budget and data activities. •Strong organizational skills and the ability to prioritize and multi-task required. •Ability to work independently
pay close attention to detail
and display initiative and flexibility. •Adherence to strict confidentiality required. •Demonstrated ability to effectively communicate verbally and in writing required. •Experience working with ASPEN preferred DUTIES: •Provide organizational and clerical support to the Director of Student Services. •Process requisitions and purchase orders. •Track and document budget and grant expenditures. Complete end of year and end of grant cycle activities. •Complete all necessary documentation and complete reports for Medicaid Reimbursement •Gather and track data for mandated reporting requirements and district-level reporting requirements. •Create and provide requested ASPEN reports. Review data for accuracy. •Process contracts and track expenditures for out of district placements and special education transportation. •Maintain a level of organization and flexibility such that the Director can readily locate information. •Copy and file progress reports
evaluation reports
and all other information as needed. •Maintain special education records; oversee the release of records; coordinate the destruction of records; provide duplication of record information
as requested. •Perform word processing including creation and updating of spreadsheets and data base entry. •Support district reporting activities
as required by MA DESE: Circuit Breaker •Review information for state reports: October 1 Report
March 1 Report
End of Year Report. •Assist in the general operations of the Student Services Office. •Other duties as designated by the Director of Student Services. PHYSICAL WORKING CONDITIONS: Work involves vendor
parent
and educational personnel interaction and is performed primarily in an office. APPLICATION DEADLINE: Until Filled ANITCIPATED START DATE: Start Immediately CONTACT INFORMATION: Stacy Bucyk
M.Ed.
Director of Student Services 5 School Street Wenham
MA 01984 Position Type:Part-time Salary:$30
021 to $34
485 Per Year Job Categories: Support Staff > Accounting/Bookkeeping Support Staff > Administrative Assistant Equal Opportunity Employer Hamilton-Wenham Regional School District does not discriminate in its programs
activities or employment practices based on race
color
national origin
age
religion
gender
sexual orientation or disability. Job Requirements Completed School Spring application with 3 letters of recommendation required. At least 3 year(s) of relevant experience preferred. Bachelor degree preferred. Citizenship
residency or work visa required
By Jacqueline
[Your Address]
[City, State, Zip]
[Your Email]
[Your Phone Number]
[Date]
Stacy Bucyk, M.Ed.
Director of Student Services
Hamilton-Wenham Regional School District
5 School Street
Wenham, MA 01984
Dear Ms. Bucyk,
I am writing to express my enthusiastic interest in the .6 FTE Administrative Assistant position within the Student Services Department at Hamilton-Wenham Regional School District, as advertised. With my extensive experience in administrative roles and my commitment to fostering a supportive educational environment, I am confident in my ability to contribute meaningfully to your team.
I am particularly drawn to this role as it supports vital functions within the Student Services Office, ensuring timely processing and dissemination of critical documentation. My proficiency in office management, coupled with a strong understanding of accounting processes, budget tracking, and data management, equips me well to handle the responsibilities outlined in the job description. I am highly skilled in Microsoft Excel and Google Suite, which I have utilized to manage spreadsheets and facilitate accurate reporting.
Moreover, my experience in educational settings has honed my organizational skills and ability to prioritize tasks effectively. I am adept at maintaining strict confidentiality and fostering positive interactions with staff, parents, and community members. I thrive in collaborative environments and am eager to support the Director of Student Services in achieving the department's goals.
Thank you for considering my application. I look forward to the opportunity to further discuss how my background and skills align with the needs of Hamilton-Wenham Regional School District.
Sincerely,
Jacqueline