Our dream applicant: We are currently seeking a highly organized and efficient individual to join our team as a Personal and Administrative Assistant. You will be a proactive and excellent problem solver
with strong interpersonal skills and the ability to prioritise tasks accordingly. The chosen candidate should maintain a high level of professionalism and integrity. Adaptability
discretion
and a proactive mindset are key attributes for success in this role. Summary of the job: In this role
you will provide direct support to the CEO by effectively managing the director’s work and personal schedule. You will play a crucial part in managing day-to-day operations
providing administrative assistance
and contributing to the overall efficiency of the office. You will manage
organize
coordinate and streamline office administration procedures
in order to ensure organizational effectiveness
and support projects where required. Duties include but not limited to: CEO Calendar Management: Manage CEO schedule
itinerary and arrange and coordinate travel
including flights
accommodation
and transportation. Schedule and manage appointments
meetings
and ensure documentation preparation. Communication Handling: Screen and manage incoming calls
emails
and other communications. Draft and respond to correspondence on behalf of the CEO/organisation – where required. Prepare and organize documents
reports
and presentations. Meeting and events coordination Coordinate and schedule meetings
conferences
and events. Liaise with internal and external stakeholders as needed. Administrative – general Handle confidential information with discretion. Perform general administrative tasks
including filing
data entry
and office organization. Organize and maintain files
records
and documentation for easy retrieval. Ordering office supplies and replacements
as well as managing mail and courier services. Relieve Office Manager when not available. Requirements 4 + years as a proven experience as a Personal and 0r Administrative Assistant
secretarial experience or related. Bachelor’s degree in business administration or related field Driver’s license Extensive experience in creating documents and spreadsheets
using office software such as MS Word
Excel
and PowerPoint. Outstanding organisational and time management skills Ability to multitask and prioritise tasks effectively. Excellent verbal and written communication skills. Exceptional interpersonal skills High level of discretion and confidentiality. Attention to detail and accuracy. Benefits Why choose Fetola? The chance to make a real difference Collaborate with an amazing
skilled
and passionate team Team building events and fun! Flexible working policy Medical aid and Vitality Group life cover and access to a financial advisor Study support and in-house training Wellness programme and more