manage the Executives office effectively and offer the high level of support required
ability to prioritize and remain focused under pressure
working independently and maintaining confidentiality
Prepare written responses to incoming correspondence for the executives approval and signature; Handle all incoming calls effectively and efficiently
communicate the Executives requirements/instructions to other staff members
Coordinate and manage the executives diary effectively ensuring that his time is used effectively and he is briefed appropriately regarding the agenda for meetings
follow up on actions emanating from meetings on behalf of the executive
Structure agendas and take minutes at meetings with minimum guidance from the executive
Type
format/edit documents and prepare presentations; Prioritize outputs according to the Executives needs
Arrange Management Team meetings and internal and/ or external stakeholder meetings as directed by the Executive Manager
Prepare and reconcile subsistence and travel claims
Maintain high efficiency and professionalism
Maintain highest level of confidentiality
Work well under pressure
Prioritise
Multitask and work towards multiple deadlines without losing focus
Communication and professional writing
Conflict handling
reliability
Proficiency in MS office
Attention to detail
Self-starter.