Assists with the organization of meetings and events on and off site as directed which may include the setting up of rooms
arranging catering and refreshments ensuring the necessary equipment is in place and functioning
taking minutes where necessary and the preparation of papers for distribution
Answer phone calls messages or emails and prepare and mail packages periodically
Assist in photocopy needs document filing and scanning of documents
File and retrieve project documents records and reports
Provision of support to maintenance of premises and common services
Collects and sorts incoming and outgoing correspondence
Prepare project information materials and maintain an adequate source of such materials ready for distribution to interested parties
Ensures all required records are kept up to date
Receive visitors to the office with high standard of courtesy and hospitality and direct them appropriately
perform other duties as assigned by Supervisor