Provide technical oversight and monthly logistics status report
ensure proper supply chain management practices and procedures are in place according to Medair standards to provide optimum support. Proactively engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources. Provide support for and carry out logistics assessments. Support the management of the procurement process in an efficient & cost-effective manner. Locate and negotiate contracting for storage/warehousing that is secure
well-maintained
and meets health and safe working practice requirements. Ensure international and national transportation of freight by land
sea and air is in line with programme budgets and needs; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Support the maintenance of accurate filing systems (physical and cloud based)
with documented and supported records of logistics transactions for audit purposes and submit logistics reports to the in-country management team
and GSO logistics pursuant with Medair policies and procedures. Assist GSO in the transition to the newly implemented finance software
FIN4U
and the Supply Chain Management software proactively. Ensure efficient support in the implementation of emergency responses during the cyclone season by building the staff logistics response capacity and with close coordination with the emergency response management Logistics Management – Resources Ensure management of vehicle fleets; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised
logged and recorded. Serve as Asset Management Focal Point for the Country Programme through the supervision and coordination of all matters regarding all types of equipment and assets including communication
IT and power
to ensure equipment are managed diligently. Liaise with the landlord(s) to ensure proper maintenance and optimum availability of facilities and utilities (e.g. electricity
water
phone-lines
physical security and building repairs).