In the modern world, we have become accustomed to communicating via email. We send and receive business emails every day and so it is no surprise that most companies prefer their applicants to contact them by email. So, how do you apply for a job by email? In this article, we'll tell you everything there is to know about sending an effective application through an email.

1.Use a professional email address.

  • Use a professional email address.

Your email address should be professional, and it should not be your personal email address or your birth name (e.g., If you’re applying for jobs at large companies, you might want to consider using “jobseeker123456@companyname” as your email address instead of something like “” or even “jsmith@companyname” because the latter two options are likely to get caught in SPAM filters and could end up causing delays in getting responses from recruiters or hiring managers who may be looking for applicants in those particular positions.

2.Use a clear subject line.

  • Use a clear subject line.

Your subject line should be short and concise, because it could be one of the first things a hiring manager sees when they open your email. You'll want to make it easy for them to understand what's in your message so they can decide whether or not it's something worth opening up and looking at further.

Here are some good examples:

  • “Application for Marketing Specialist” (or Sales Associate) at XYZ Company

  • “Application for [position] at [company]”

apply for a job by email

3.Write a professional email message.

  • Write the message in the third person. ("You" is too casual and "I" is too informal.)

  • Use a professional email address, such as your full name or initials with no spaces (e.g., Don't include any special characters like & or @ in your address, because these confuse spam filters.

  • Use correct spelling and grammar so that your messages are easy to read and understand. Avoid using abbreviations unless they are commonly used in business communications (e.g., FYI).

  • Include an appropriate greeting whenever you send an email message: Hi, Dear Sir/Madam; Good afternoon/morning/evening; etc..

4.Attach your resume and cover letter.

Once you've put together your email and sent it off, don't forget to attach both your resume and cover letter to the email. Make sure that they're in a format that is compatible with the company's email system.

5.Know when to expect a response.

If you've applied for a job by email and not received a response, don't assume that the employer didn't get your email. In fact, it may very well be that your application was received but the employer hasn't gotten back to you yet.

Some employers are overwhelmed with applications and might take some time to review them all before responding. Others may just not be interested in hiring at this time—but they may also want to keep their options open as far as staff retention goes (or they might have an opening later). Still others will respond with an interview request or even hire on the spot!

In short: Don't worry too much if you haven't heard back from an employer within a few days—it's likely nothing personal (and it doesn't mean that your application is being ignored).

Most employers nowadays prefer email applications, so keep these tips in mind the next time you apply for a job via email

It’s time to put your email skills to the test! The best way to apply for a job via email is by following these simple steps:

  • Ensure your message is addressed correctly. You need to be sure that you are addressing your message correctly, so make sure you double check before sending it out. If you get this wrong and send an email addressed ‘Dear Sir/Madam’ when it should be ‘Dear Mr Smith’ then this could reflect badly on your professionalism and leave a bad impression of yourself in their eyes.

  • Keep it short but cover all the important points. Your application should not run into thousands of words as this will be overwhelming for the recipient, however they do want enough information in order for them to see what sort of person they are dealing with so ensure that once again this covers off all relevant points without giving away too much personal information that might not be required at this stage (such as references).


If you want to apply for a job via email, it’s important to make sure that your application stands out from the crowd. You can do this by following these tips and making sure that all of your information is up-to-date. This will ensure that the hiring manager sees exactly what they need at first glance!

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